Have any questions

partners@infrassist.com

How to Export and Import Outlook Contacts

Purpose

When you export your contacts from Outlook, a copy of your contacts is saved to a CSV file or other file type. You can then use this file to import your contacts to another email account.

Procedure

1. Export

In Outlook, you can export your contacts to a Comma Separated Values (.csv) file to move them to another email program.

  • Select File
Export and Import Outlook Contacts
  • Select Open & Export > Import/Export
Export and Import Outlook Contacts
  • Select Export to a file > Next
Export and Import Outlook Contacts
  • Select Comma Separated Values > Next
Export and Import Outlook Contacts
  • Under the email account, you want to export contacts from, select Contacts > Next
Export and Import Outlook Contacts
  • Select Browse > and go to where you want to save your .csv file.
Export and Import Outlook Contacts
  • Type in a file name and then select OK.
Export and Import Outlook Contacts
  • Click on Next
Export and Import Outlook Contacts
  • Select Finish.
Export and Import Outlook Contacts

2. Import

At the top of your Outlook ribbon, choose File.

If your ribbon doesn’t have a File option in the top left corner, you’re using an older Outlook version. See what version of Outlook I have? to get to the import instructions for your version of Outlook.

Export and Import Outlook Contacts
  • Choose Open & Export > Import/Export. This starts the wizard!
Export and Import Outlook Contacts
  • Choose Import from another program or file, and then choose Next.
Export and Import Outlook Contacts
  • Choose Comma Separated Values, and then choose Next.
Export and Import Outlook Contacts
  • In the Import a File box, browse to your contacts file, and then double-click to select it.
Export and Import Outlook Contacts
  • Choose one of the following to specify how you want Outlook to handle duplicate contacts.

Replace duplicates with items imported   If a contact is already in Outlook and your contacts file, Outlook discards the info it has for that contact and uses the info from your contacts file. You should choose this option if the contact info in your contacts file is more complete or more current than the contact info in Outlook.

Allow duplicates to be created   If a contact is in Outlook and your contacts file, Outlook creates duplicate contacts, one with the original Outlook info and one with the info imported from your contacts file. You can combine info for those people later to eliminate duplicate contacts. This is the default option.

Do not import duplicate items    If a contact is in Outlook and your contacts file, Outlook keeps the info it has for that contact and discards the info from your contacts file. You should choose this option if the contact info in Outlook is more complete or more current than the info in your contacts file.

  • Click Next.
Export and Import Outlook Contacts
  • Choose Finish
Export and Import Outlook Contacts

Outlook begins importing your contacts immediately. You’ll know it’s finished when the Import Progress box closes.

To see your contacts, at the bottom of Outlook, choose the People icon.

Export and Import Outlook Contacts

Tag :

Previous Post
Next Post

Leave a comment